Do you wish to handle and manage your business effectively and quickly? Tired of troubles and inconvenience in maintaining records of work? Looking for a software to help you assign, inspect and manage work?
If yes, then you are on the right page as we’ll discuss what a CMMS software is, what is free CMMS software and how to get started with free CMMS software?
What is CMMS software?
CMMS software allows you to schedule, organize, track, optimize, record and maintain work order from a single platform.
A CMMS software is more like a backbone of all your operations related to your business or industry that ensures everything runs smoothly and efficiently.
5 Best free CMMS software
Now that we know what a CMMS software is, let us quickly understand the 5 best free CMMS Software, their basic overview, important features, plans, pricing, pros and cons.
#1 ArcGIS
Pros
- Interactive and innovative maps
- User-friendly
- Good customer service
Cons
- Expensive
- Technical issues
- Sometimes slow
ArcGIS provides you with flexible capabilities and location-based analytics for your business operations. It offers tools and features such as Mapping, Field Operations, Imagery and Report Sensing, 3D GIS, Data Collection and Management and many more just to make your organizations better, smarter and more efficient.
Features
Let us now go through various important specifications that are offered by ArcGIS.
- Make Maps
With this feature, your data and information that you want to give your audience will shine out through interactive maps. Improved details and new perception comes from the map when you zoom and search.
- Collaboration
It allows you to collaborate with your team members of any size in an organization together with the features like unique user identities, widespread collaboration and precise settings.
- Secured sharing
With ArcGIS, you can easily choose with whom you want to share your maps: with yourself, groups, team-share or the entire world. It completely depends on you.
Plans and Price
Below are the plans by ArcGIS with different features and capabilities. For example, Creator User Type to create apps and maps, ArcGIS for Personal Use helps you with ArcGIS for non-commercial use and more at different prices that you can view after clicking on ‘Pricing’.
#2 Odoo
Pros
- Customizable
- Simple management
- Good for small businesses
Cons
- Not so user-friendly
- Slow customer service
With 40+ community apps, Odoo is one of the world’s largest business apps stores as it can give you apps for each and every business need of yours. Want to design custom screens, custom reports or web hooks? Enjoy customizing all this with the help of the Odoo Studio. Everything at a really fair price.
Features
Below is the list of the most important features offered by Odoo.
- Open source
Odoo comes with open source which means it has two editions: Community (Open Source and 100% free) and Enterprise (Extra apps and professional services).
- 100% customizable
With Odoo Studio, you can easily customize design screens, reports, web hooks and automate actions while giving you the freedom and experience you want for your business.
- All the tech in one platform
Manage all the tech including shop floor, expenses, point of sale, frontdesk, inventory, Kiosk, IoT from a single platform and save your time.
Plans and Price
The plans offered by Odoo includes One App Free at zero cost which is only free for one app users, Standard at Rs. 580/user/month and lastly, Custom at Rs. 890/user/month.
#3 UpKeep
Pros
- Simple to use
- Easy tracking
- Reduced equipment downtime
Cons
- Hard navigation
- No searches from product number
Want to make an investment of resources and time while choosing a CMMS software? UpKeep is the platform for you with different products and features like Maintenance Management, Edge(APM), Data Hub, Preventive maintenance, increased technician productivity, asset tracking and more.
Features
Here are some of the most important features offered by UpKeep mentioned below.
- Work order management
You can easily prioritize and assign work in any order, reduce equipment downtime, boost the ROI of your assets and increase your equipment’s lifespan up to 11%.
- Safety and Compliance
Get access to all the historical documents at your fingertips, updates on preventive maintenance tasks, inventory management and easily conduct safety checks on a regular basis.
- Asset management
Get access to the information and history about assets, clear notifications of assets, business intelligence to reduce asset costs and downtime and more.
Plans and Price
Below are the four plans offered by UpKeep starting with Lite at $20/user/month, Starter at $45/user/month, Professional at $75/user/month and lastly, Business+ for which you need to contact sales and ask for the pricing details.
#4 MaintainX
Pros
- Simple management
- Mobile apps
- Responsive customer support
Cons
- Sometimes slow
- Reporting dashboard not available in mobile app
Around 95% of the maintenance teams agree on the fact that MaintainX helps in improving management, planning and executing plans. MaintainX serves a number of industries including manufacturing, schools and education, facility management,food and beverages, property management and hospitality.
Features
MaintainX offers the following major features discussed below in detail.
- Simplifies management
MaintainX simplifies your management, safety and overall operations of your business. Using the app includes 4 simple steps: download, invite team, assign, add checklists to get started.
- Checklists and Inspection
It allows you to set monthly HVAC inspections to make sure that the employees follow the right steps with digital checklists and other regulatory compliance needs.
- Parts inventory
Control your parts inventory, get notified when stocks run short, and closely inspect the purchasing processes.
Plans and Price
MaintainX offers the following plans with different features. The Basic plan comes at $0/user/month.
#5 Fiix
Pros
- Easy navigation
- Easy collaboration
- Flexible
- Customizable
Cons
- Difficult asset tracking
- Difficult for beginners
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Features
Here are the most important features offered by Fiix discussed in detail below.
- CMMS mobile apps
The CMMS mobile apps by Fiix allows your employees or technicians to work easily on mobiles and access orders, update and view instructions from anywhere, even when offline.
- Connected teamwork
With Fiix, you can connect your entire organization to a single platform. Connect with your ERP for cross-departmental communication, monitor your equipment and more.
- Simple managing of assets
Asset costs, machine availability, instant access to past information and allows you to have all the needed information with a QR code. Keep all the knowledge at fingertips.
Plans and Price
Below are the plans and pricing offered by Fiix in detail. The first plan is 100% free with limited users.
Are these free CMMS software options suitable for small businesses?
Yes, these free CMMS software options are absolutely suitable for small businesses.
Do you have a small business or a startup with less team members and limited budget? Looking for a CMMS software to help you manage everything efficiently?
No worries! All the above discussed CMMS software are suitable for small businesses too. Some of the major reasons behind this are as follows:
- Low-risk
When you have a startup or small business, you need to pay attention to various aspects. Choosing a free CMMS software may help you with low-risk payment.
- Good for limited staff
As a newbie or small business owner, you will have to manage a small group of people and less equipment. In that case, the free CMMS software helps you manage everything well.
- CMMS mobile apps
CMMS software such as Fiix, MaintainX and more uses mobile apps allowing you team members or technicians access information anytime, anywhere even when they are offline.
- Saves time and labor
These CMMS software are highly customized, easy to use and convenient which means your limited staff, even the simple technicians with little understanding of software, can operate easily.
How to Get Started with Free CMMS Software?
After knowing and understanding the various CMMS software together with their features or price, the question is, how to start using it and how does everything actually work?
Below is the example of Odoo and the entire process of how to get started with Free CMMS software in detail.
Step 1: Visit the main website of Odoo.
Step 2: As soon as the main website is before you, click on ‘Start now’ in the center of the page and get started for free.
Step 3: Now you can choose the category among all the categories mentioned below that you want to get started with.
Step 4: After clicking on the selected category, a green tick pops up on the selected category and then you can click on ‘continue’.
Step 5: Now you can fill in all the required details and get started for free by clicking on ‘Start Now’.
The process of getting started with a CMMS software is simple and anyone can start using it for free.
Criteria for Selecting Free CMMS Software
Now that we know the best Free CMMS software and how to get started with it, let us now move further and discuss the major criteria for selecting free CMMS software.
- Simple to use
As an organization with different team members, pick the CMMS software that offers a user-friendly interface to users.
- Accessible using various devices
The next thing that you can keep in mind is it has the features to allow access through mobile or tablets in order to save time, energy and efficiency to work from anywhere and anytime.
- High scalability
You need to make sure that the CMMS software that you are choosing must have easy to access qualities and features to support your organization’s requirements.
- Effective support system
Whether a small business or large organization, effective and helpful support and services are needed to help and guide you and your team throughout your journey.